Letterhead Maker

About this tool

A letterhead is the first impression your business makes on paper — it appears on invoices, formal letters, proposals, and contracts, and a sloppy one undermines everything that follows. This tool generates an A4 portrait letterhead with three header styles (color bar, thin rule, block band), a logo upload, and a footer with your address, phone, email, website, and a compliance note. The page is rendered as a sample letter so you can judge spacing: today's date, a "Dear Recipient," salutation, your body sample text repeated as four paragraphs, and a "Yours sincerely," sign-off with the company name — these are part of the exported image. Brand colors apply to the header band and footer rule, the canvas matches A4 portrait at 1240×1754 (≈150 DPI), and PDF export via jsPDF produces a print-ready file. Use it to mock up contractor invoices, freelance proposals, school letters, or any document that benefits from a consistent header and footer.

Why use it

• Three Header Styles for Different Brand Voices: Color bar reads minimalist and modern, thin rule reads understated and traditional, block band reads bold and contemporary. Switch instantly without redoing data entry.

• A4 Portrait — Print-Shop and Word-Processor Friendly: The canvas matches A4 portrait at exact proportions, so the PDF export drops cleanly into a Word document header or prints natively without scaling.

• Logo + Header Coordination: When you upload a logo, the header text shifts right to make space automatically. No manual positioning, no overlapping elements.

• Footer Reserved for Compliance: A dedicated footer line at the bottom holds the registration number, charity number, or jurisdiction disclaimer that legal needs to see — separated visually from the contact details.

• Browser-Only — No Account, No Watermark: Logo upload, color picking, and PDF generation all run locally. No data uploaded, no watermark on output, no upsell.

• Free, Unlimited Customization: Generate variant letterheads for departments, branches, or campaigns without restriction. No daily quota.

How to use

1. Fill in company name, tagline or department, address line, phone, email, and website.
2. Add a footer note for legal disclaimers, registration numbers, or compliance lines.
3. Pick the accent color and a header style (color bar, thin rule, or block band).
4. Upload a logo (PNG with transparency works best).
5. Edit the Body sample line to preview how paragraphs will read — it is repeated as four paragraphs between the salutation and sign-off.
6. Download as PNG for digital use or A4 PDF for print and email attachments.

When it helps

• When a freelancer needs a polished invoice header before sending the first bill of the year.
• When a small business launches and needs branded letterhead before the first formal proposal.
• When school administration needs a consistent letterhead for all parent communications.
• When a charity or non-profit needs registration numbers visible on every official letter.
• When iterating brand colors and you want to preview how a hex change reads on real document layouts.
• When a department within a larger company wants its own department header on top of the corporate letterhead.

Examples

Tips

• Color bar is the safest choice for traditional industries (legal, finance, healthcare); block band is bolder and reads modern.
• Footer registration numbers should match what's on Companies House or your jurisdiction's equivalent — print shops can spot wrong details.
• Logo PNGs at 300×300 with transparency render cleanest — JPGs with white backgrounds clash with non-white headers.
• Clear the Body sample field if you only want the header and footer — the date, "Dear Recipient," and "Yours sincerely," lines are still printed on every export.
• Because the export is a flat image that includes the sample date, salutation, and sign-off, treat it as a design proof or a one-off letter rather than a reusable Word page background.

Frequently Asked Questions

Glossary

A4 portrait

An ISO 216 paper size of 210×297 mm in portrait orientation. The international standard for letterheads, invoices, and formal correspondence outside the United States, where Letter is more common.

Header band

The strip of color or rule across the top of a letterhead that visually anchors the company logo and contact details. Three styles: color bar (thin), thin rule, or block band (full-width band).

Footer note

A small line at the very bottom of a letterhead containing legal compliance information — typically a registration number, jurisdiction, or charity number. Here it sits below the address and contact lines, under an accent-colored rule.

Accent color

A brand-specific color used for the header band, footer rule, or any decorative element. Distinct from text and background, which usually remain neutral for readability.

Body area

The space below the header where letter content goes. In this tool it holds the sample date, salutation, four repeats of your body sample line, and the sign-off, so you can check margins before printing.

Bleed-edge printing

Print to the very edge of the page, with no white margin. The block band header style targets bleed-edge printing — make sure your printer supports it before relying on the band visually touching the paper edge.